JCSys privacy policy for Cambrian Patrol website
This privacy policy (“policy”) will help you understand how JCSys Ltd (“us”, “we”) uses and protects the data you provide to us when you visit and use www.cambrianpatrol.net (“website”).
We reserve the right to change this policy at any given time. If you want to make sure you are up to date with the latest changes, we advise you frequently visit this page.
What user data we collect, process, hold and share
When you visit the website, we may collect the following data:
- Your IP address
- Your military rank and position
- personal information (such as name, address, email and telephone contact details)
- Unit information
- PayPal account information
Why we collect and use this information
We use contact data to:
- Process your application
- Support HQ 160 Bde in the smooth running of the Cambrian Patrol event
- Take payments through PayPal
- Populate the on event database
- Contact you if necessary to process your application
Safeguarding and securing the data
JCSys Ltd is committed to securing your data and keeping it confidential. We have done all in our power to prevent data theft, unauthorised access and disclosure by implementing the latest technologies and software, which help us safeguard all the information we collect online.
If a requirement arises for JCSys Ltd to use personal data for a new purpose, not covered by this Data Privacy Policy, then a new notice explaining the new use and the nature of processing will be issued for data subject consent prior to commencing the new processing requirements.
The lawful basis on which we process this information
JCSys Ltd process this information under Article 6 from the GDPR from 25 May 2018; ‘processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.’
Collecting this information
JCSys Ltd contact information is provided on a voluntary basis.
Who we share this information with and for what purpose
JCSys Ltd only share information from the website with authorised personnel from HQ160 Bde, Exercise Cambrian Patrol for the smooth running of Ex Cambrian Patrol.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that JCSys Ltd hold. To make a request for your personal information, contact Rachel Clutterbuck, company Quality Manager and designated Data Protection employee.
Further information
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
Rachel Clutterbuck – rachel.clutterbuck@jcsys.co.uk
Nigel Kenyon – nigel.kenyon@jcsys.co.uk